Electronic Filing

JPPDAS manages publication documents electronically to support administrative order, information security, and sustainable access to scientific articles. Archiving includes submission documents, the editorial process, peer review, and published versions of articles.

1. Manuscript Submission and Storage
Manuscripts are submitted through the online journal management system. Stored documents include the initial manuscript, supporting files, author statements, review results, editorial correspondence, revised manuscripts, and the final version for publication.
Each document is linked to the submission ID so that the manuscript’s processing history can be traced.

2. File Format
Manuscripts and supporting documents must be submitted in the formats specified in the author guidelines. Files must be openable, legible, and free from corruption. Published articles are made available in electronic formats supported by the journal

3. Version Management
The journal maintains a version history of manuscripts throughout the editorial process. Authors are required to upload revisions through the same submission system as directed by the editor so that changes and editorial decisions can be tracked.
The published version of an article is the official version. Substantive changes after publication are made through corrections or editorial notices linked to the article.

4. Security and Confidentiality
Access to unpublished documents is restricted to authorized parties based on their roles, such as authors, editors, reviewers, and administrators.
The journal maintains the confidentiality of review reports, the identities of reviewers in accordance with the applied review model, and documents containing personal or sensitive information. These files are not disclosed to the public without proper grounds or consent.

5. Backups and Recovery
Journal administrators perform regular backups of files and databases. Backups are stored separately from the main system and are checked to ensure they can be used for recovery in the event of technical disruptions, data loss, or system failures.
Access to backups is restricted to authorized administrators.

6. Digital Preservation
The journal strives to ensure the long-term digital preservation of published articles, along with their metadata and related correction documents. Preservation aims to maintain the readability, integrity, and availability of content in the event of technological changes or service disruptions.
Information regarding external preservation services is provided if the journal has verified participation in such services.

7. Document Access and Retention
Published articles are accessible in accordance with the journal’s access policy. Internal submission and review documents are retained as needed for editorial purposes, complaint handling, and in accordance with the journal’s data retention policy.
The deletion of internal documents is carried out in a controlled manner, taking into account confidentiality, applicable obligations, and any ongoing audits or disputes.